Call for Abstracts

Abstract Submission to GNPHN (Click here for abstract submission to JAPHN.)

The term “JAPHN” in this document refers to the 10th Annual Conference of Japan Academy of Public Health Nursing and “GNPHN,” the 6th International Conference of Global Network of Public Health Nursing.
This page is concerned with information about abstract submission to GNPHN.

Abstract Submission Period

Both GNPHN and JAPHN:
June 1 (Tuesday), 2021 to 23:59 (Japan Standard Time) on August 23 (Monday), 2021

August 31 (Tuesday), 2021.

Closed.

Presentation

  • The language to be used at GNPHN will be English.
  • Two types of reports, that is, “activity report” and “research report,” will be accepted.
  • Only unpublished abstract at the time of presentation at GNPHN will be accepted.

Requirements for Registration at GNPHN

  • The first author needs to become a member of the Global Network of Public Health Nursing.
  • If the first author is not a member of GNPHN, please complete the procedure for becoming a member by the end of the abstract submission period.
  • The member of GNPHN needs to pay the annual membership fee, in addition to the participation fee for the GNPHN/JAPHN Joint Conference.
  • Abstract submission can be made even when the procedure for becoming the GNPHN member is in progress or a membership number is unknown.
  • Regarding the procedure for becoming a GNPHN member, please refer to “MEMBERSHIP SIGN UP (https://www.gnphn.com/membership/sign-up/)” at the website of GNPHN. (Note: The procedure for participating in the GNPHN/JAPHN Joint Conference needs to be completed at a different location.)
  • An individual will be allowed to be a first author of one abstract.
    (An individual can be a co-presenter of more than one abstract.)
    (When you are a registered participant in GNPHN, you can make one presentation each at GNPHN and JAPHN as a first author. Please note that the language to be used at JAPHN will be Japanese.)
  • All first authors need to pay the participation fee without fail during the “prior” registration period for conference participation.
  • Among the accepted abstracts, excellent abstracts will be nominated for the Award of Excellence. The most excellent abstract will be awarded. For more details, please see the items described below.

Abstract Submission Method

  1. Click the above button to register your name, address, contact, and any other necessary information to complete personal registration.

    ※When your personal registration has already been completed, log in to proceed to abstract submission.

    ※Abstract submission can be made even when the procedure for becoming the GNPHN member is in progress or a membership number is unknown.

  2. Once you have completed personal registration, you will receive an autoresponder email reply.
  3. Submit your abstract.
  4. Once you have submitted the abstract, you will receive a confirmatory email to allow you to check the content.
  5. During the abstract submission period, you can make correction as many times as you want on the personal portal screen.

※Please ensure that you can receive emails from 10th_japhn@nta.co.jp.

※Special caution will be exercised to protect your personal information: your personal information you have registered will be used for the sole purpose of administering this GNPHN/JAPHN Joint Conference and will never be used for any of the other purposes.

Precautions for Abstract Submission

  • If you fail to submit the abstract using the above button, send an email to the Secretariat.
  • The Secretariat will not take any responsibility for your failure to submit the abstract due to network troubles. Please avoid submitting your abstract just before the end of the submission period.

Content of Abstract

Type

Select one of the following two: (A) Activity Report or (B) Research Report.

(A) Activity Report

A report which summarizes practical activities regarding public health nursing and provides reference information to those who plan to perform similar activities in other regions.
The report is concerned with the purpose, details and outcomes of the activities as well as future plans, challenges, etc.

(B) Research Report

A report which summarizes surveys and studies regarding public health nursing.
The report is concerned with the objective(s), methods, results, and discussion of the research.

※You may be advised to change the type. Please leave the final decision to the President of the GNPHN/JAPHN Joint Conference.

Fields of Your Desired Presentation

Among the fields listed below, select your first and second desires for presentation. Your desire will not always be met. (Please leave the final decision to the Secretariat).

  1. Making up community
  2. District/residence organizing activity
  3. Health education and group support
  4. Family support
  5. Health crisis management (including measures to control pandemics and disasters)
  6. Public health nursing management
  7. Basic education
  8. Education given to qualified nurses who are currently working
  9. Healthcare and welfare for parents and their children
  10. Healthcare for adults
  11. Healthcare and welfare for the elderly
  12. Mental healthcare and welfare
  13. Healthcare related to infectious diseases
  14. Healthcare and welfare for handicapped individuals (including support to patients with intractable diseases and developmental support)
  15. School health
  16. Industrial health
  17. International health
  18. Others

Preparation of Abstract

  • The text of abstract should be within 350 words. You may break lines in the text. Due to space limitations, please leave the final layout to the Secretariat.
  • The Activity Report should include headings to structure the content, including but not limited to [Activity Objective/Purpose], [Activity Details], [Activity Outcomes], [Future Plan(s) and/or Challenge(s)], [Ethical Considerations], and [Conflict of Interest].
  • The Research Report should include headings to structure the content, including but not limited to [Objective/Purpose], [Methods], [Ethical Considerations], [Results], [Discussion], and [Conflict of Interest].
  • You will enter information into a Web Entry Form. Follow the Instructions for Entry, e.g., how to enter a superscript, etc.
  • Be sure that the sections of [Ethical Considerations] and [Conflict of Interest] are included in your abstract while referring to the instructions stated below.

Ethical Considerations

  • When your study was approved by the Research Ethics Review Committee at universities, etc., you should indicate that fact.
    When your study was not approved by the Research Ethics Review Committee, you should describe ethical considerations (informed consent, how to ensure anonymity, etc.).
  • When there is no description about the ethical committee’s review, you should state the key facts, e.g., you conducted an anonymous survey, and you gave relevant explanation to participants and obtained their informed consent. In the case of Case Study or Activity Report, you should exercise caution to prevent identification of individuals or institutions.
  • When your title or abstract indicates information identifying individuals or institutions, you should state that you obtained the individual’s or institution’s consent to publish the information.
    (Example of statement: “The author(s) obtained the consent to publish the name of the institution (e.g., the name of the municipal government, the personal name).
  • When your study was not approved by the Research Ethics Review Committee, examples of statements are as follows:
    “The author(s) gave relevant explanation to study participants and/or cooperating institutions and obtained the informed consent from them.”
    “Our study participants and/or cooperating institutions gave their permission to publish the study results.”
    “The author(s) explained to study participants and/or cooperating institutions that the study results will be published, and obtained their permission to do so.”
    “The author(s) conducted an (anonymous) questionnaire survey with which institutions will not be identified.”
    “The author(s) explained to study participants that they will never be disadvantaged regardless of whether or not they respond to the questions.”

Conflict of Interest

  • In accordance with the guidelines, rules, etc. regarding conflict of interest that are provided by the Japan Academy of Public Health Nursing, you should have the heading [Conflict of Interest] at the end of the text of abstract and in that section, you should state whether or not you have a conflict of interest, and if any, state the details.
  • When you do not have a conflict of interest, an example of statement is as follows:
    [Conflict of Interest] None

Criteria for Peer Review

Peer review will be performed in accordance with the criteria described below.

<Formatting>

  1. Headings to structure the content are included.
  2. There are no apparent typographical errors.

<Content>

  1. Research or practical activity regarding public health nursing is reported.

<Ethical Considerations>

  1. When the study was reviewed or approved by the Ethics Review Committee, that fact is described.
  2. When there is no description about the ethical committee’s review, the key facts, e.g., an anonymous questionnaire and informed consent, are described.
  3. In the case of Case Study or Activity Report, considerations to prevent identification of individuals or institutions are given. When names of individuals or institutions are indicated, it is described that the author(s) obtained the consent to publish the names of individuals or institutions from those concerned.
  4. The abstract does not clearly promote or advertise a specific product or manufacturer.

<Conflict of Interest>

  1. Under the heading [Conflict of Interest], whether or not there is a conflict of interest is stated and if any, the details are stated.

Timelines for Abstract Submission (not finalized yet)

June 1 to 23:59 on August 23 Abstract submission period
Early October Notification of peer review results (by emails)
Late October Deadline for post-peer review correction (only for those concerned)
Mid November Notification of where and when to make presentation, together with any other relevant information
Mid November to early December Submission of the presentation file (for which details will be informed at the time of acceptance of the abstract)

Before you submit your abstract, use the checklist shown below to ensure that the abstract is eligible for submission.

□ Your abstract has not been presented at the other conferences.

□ The text of your abstract is within 350 words.

□ Headings to structure the content are included.

□ The title adequately represents the content.

□ The purpose/objective is clearly described.

□ The fact that your study was approved the Research Ethics Review Committee or ethical
considerations are described.

□ <In the case of Research Report>: Research methods include research participants as well as data collection and analysis methods; research results are described in line with the research objective; and discussion is based on the research results.

□ <In the caser of Activity Report>: The content of activity is described in line with the activity objective.

□ The section of [Conflict of Interest] is included.

Preparation and presentation method for online presentation after adoption

  • Select one of the three presentation methods described below. Although your desire will be met as much as possible, please leave the final decision to the Secretariat.
    1. Oral presentation: A 5- to 10-minute video presentation file with audio (audio recorded onto PPT or video-audio recorded on Zoom)

      (1) Create and submit the video file by the December deadline.

      (2) At the designated time during the session on January 8th and 9th, the video will be aired at a live performance with a chair, and then a question and answer session will be held. In addition, the video will be distributed on demand from January 4th to 31st (chat writing is possible during the period).

      (3) If you do not want the live performance of 2), you can announce only on-demand distribution.

    2. Poster presentation: On-demand presentation with PDF file (multiple PPT slides in PDF file) (Note that a single, large-sized slide will not be accepted.)
    3. Paper presentation: Publication of abstract in the proceedings (The Secretariat will make a PDF file of abstract so that it will be posted on the website.)

Award of Excellence

  • The Planning Committee of the GNPHN/JAPHN Joint Conference will select the Excellent Abstract(s) among all abstracts submitted.
  • The criteria for selection are as described below.
    1. Content and quality of Research Report or Activity Report (at the time peer review)

      (1) Novelty and originality

      (2) Usefulness and significance from the viewpoint of public health nursing

      (3) Consistency of content

    2. Content of oral/poster/paper presentation (after nomination)

      (4) Consideration was given to communicate the content accurately and effectively.

  • A nominee(s) will receive notification separately.
  • A nominee(s) for Award of Excellence will be requested to make oral presentation (using a video presentation file with audio) which will be delivered in real time, in addition to on demand.
  • At the closing ceremony, the awarded abstract(s) will be announced and the certificate of commendation will be awarded.
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