Call for Abstracts

Abstract Guidelines
Please read this information carefully before proceeding to the online submission form.


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  1. Abstracts can only be submitted online via the online abstract submission form that can be found in the section “Call for Abstracts” on the official website:
  2. Abstracts must be submitted in English.


Submitting author: person who submits the abstract
Presenting author: person who will physically present the abstract at the conference and who is marked as the presenter in the program.


Failure to observe these guidelines may result in disqualification.

  1. Go to, on the Internet. Click on the “Abstract Submission” tab.
  2. Abstracts must contain scientific data and meet international ethical standards.
  3. Abbreviations should be defined.
  4. Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
  5. The abstract should be at least 400 words.
    Authors’ affiliation and titles are not included.
  6. The abstract is recommended to be structured into the following sections:
    Materials and methods
    Acknowledge (if applicable)
    References (if applicable)
  7. Abstracts can be saved in “DRAFT” status to be re-edited and modified until the submission deadline on Monday, October 15th, 2018 at noon Japan Standard Time.
    The submitting author will be required to create a user account. You can log back into the portal using the username and password. Please make a note of the username and password created during the process. If you forget the username and password, you will be required to create another user account.
  8. When you have successfully submitted your abstract, the submitted abstract will be represented as status “Completed” on the official website, and you will receive a confirmation number. If no-confirmation number is received, the abstract cannot be considered as successfully submitted and accepted.
  9. Abstracts fulfilling all criteria can be saved in “FINAL SUBMISSION” status. Only abstracts in“FINAL SUBMISSION” status will be considered as successfully submitted and accepted.
  10. If you leave the system without saving the abstract all data will be lost. The submitted/draft abstracts cannot be edited after the submission deadline (Monday, October 15th, 2018 at noon JST).
  11. Please ensure that your abstract does not contain spelling, grammatical or scientific errors. Corrections are possible until Friday, December 28th, 2018 at noon JST.
  12. If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to:, no later than Monday October 15th, 2018 at noon.


  1. The reviewers will judge the abstracts according to careful assessments of the standard of English, objectivity of statements, description of the work, suitability of methods to aims, conclusions confirmed by objective results, ethics, scientific value, potential scientific value, originality of work and overall impression.
  2. The submitting author will be notified via e-mail by Tuesday, January 15th, 2019 whether the abstract has been accepted. It will be sent to the e-mail address provided during submission. Within the notification authors will be informed of the date, time and form of the presentation. The information may become available on the websitebefore sending out the email.


All abstracts accepted for presentation (oral or poster) will be published as PDF data downloadable from the official website and printed in the official abstract book of the meeting. An individual password for downloading the PDF data will be provided to the attendees who have completed the registration and payed the charging a fee. It will be sent via e-mail to the address provided during registration. Attendees can buy the official abstract book during the meeting. We will give delegates who have attended the  conference free access to the content, while charging a fee to non attendees.

For speakers, please click here to download the speaker waiver form which we need you to complete and return to usat Speakers who speak more than once should complete an individual form per presentation.


  1. Abstracts can be submitted either as oral or poster presentation, however the final decision on the format of presentation, either oral or poster, is made by the scientific committee. Therefore, the final presentation style may differ from your requested format.
  2. If your abstract is accepted as a poster, you will be requested to be available for discussion during the corresponding moderated poster viewing session held during the congress. Posters should be designed and constructed with separate 1) title, together with author’s names and affiliations, and 2) main body of the presentation. The title section, including the title, author’s names and affiliations, should be prepared on a page with dimension of <70cm (width) x <20cm (height). The main body needs to fit within a space 90cm (width) x 160cm (height). We will prepare the presentation number pages (20cm x 20cm).
  3. Please use text size large enough to be read from a distance of 1.5 meters (4.9 feet).
  4. If your abstract is accepted as an oral presentation, you must prepare your presentation file, which can be presented within 10 minutes.
  5. Each oral presenter is required to hand in the presentation file in a USB stick before the session. No personal computers will be allowed. Files must be prepared in Mocrosoft PowerPoint 2007 or higher format using Windows 10.
  6. Your presentation slide must use the following OS standard fonts in order to avoid font problems and unexpected changes of screen layout: MS Gothic, MS PGothic, MS Mincho, MS PMincho, Century and Times New Roman styles.
  7. Any data (still images, video, graphs etc.) associated with and linked to the presentation slide, must be saved together with the PowerPoint file in the same folder.
  8. The name of the presentation file should be ”presentation number_the presenter’s name”.
  9. The USB device containing the presentation file and data must be checked for any computer malware/viruses using security software running with the most up-to-date virus definitions.
  10. Full presentation guidelines will be included in the acceptance letter as well as posted on the conference website.


If you experience any problems or have any questions, please do not hesitate to contact the abstract management team using the details below: