Guidelines for presenters

Oral Presentation

Presentation Data & Laptop Submission:

Please note that there is NO Centralized PC Preview Center / PC Registration Desk at the venue.
All presenters are requested to report directly to the PC Operator Desk (located inside your designated session room, near the Next Speaker's Seat) at least 15 minutes prior to the start of your session.

You may choose one of the following methods for your presentation:

1. Bringing Your Own Laptop
  • Connectors: Standard HDMI connections will be provided at the operator desk/podium. If your laptop requires a special display adapter (e.g., MacBooks or specific thin laptops), please bring your own adapter.
  • Power Supply: Please be sure to bring your own AC power adapter.
  • Display Settings: Please disable your screen saver, sleep mode, and password locks in advance.
2. Bringing Presentation Data on a USB Flash Drive
  • Venue PC OS: The laptops provided in the session rooms operate on Windows 11 and come with Office 365 pre-installed.
  • File Format: Microsoft PowerPoint (.pptx) or PDF format only.
  • Aspect Ratio: 16:9 (widescreen) is recommended.
  • Fonts: Please use standard fonts (e.g., Arial, Times New Roman, Calibri) to prevent formatting/layout issues.
  • Media: Please bring your file on a clean USB flash drive.

* Our AV staff in the session room will assist you with connecting your device or loading your presentation file.

Poster Presentation

Schedule:

  • Poster set-up by presenters: Thursday, November 5, 8:30-11:00
  • Poster session 1: Thursday, November 5, 14:00-15:00 *Odd-numbered presentations
  • Poster session 2: Friday, November 6, 13:30-14:30 *Even-numbered presentations
  • Poster removal by presenters: Friday, November 6, 14:30-16:30

Venue:

“Exhibition Hall B” and “Special Exhibition Hall” on the B1 Floor.
* Further details will be announced at a later date.

Important Notes:

  • Presenters are expected to stand by their posters and be available for discussion during the designated session time.
  • Any posters not removed within the specified time will be taken down and discarded by the Secretariat.
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